Parties Involved:

• Client: The client is a company, organization, or event planner seeking to create and distribute 1000 promotional or event posters. The client will provide specific content, images, and branding for the posters, as well as distribution guidelines.
• Contractor(s): Multiple contractors involved in the design, printing, and delivery of the posters. Contractors may include graphic designers, print shops, and distribution teams. Each contractor will be assigned specific tasks in the production and distribution process.

Budget:

The total contract budget for producing 1000 posters is ₹30,000. This includes the cost of poster design, printing, and any related services (such as packaging and distribution). The exact budget will be split across various stages depending on the scope of work and requirements.

Scope of Work:

The contractor(s) will handle all stages of the poster production, from design to final delivery. This includes the creation of design drafts, approval processes, printing, and physical or digital distribution, if applicable.

1. Services Provided: The contractor(s) will provide the following services as part of this contract:

   • Poster Design: The contractor will design 1000 posters based on the client's specifications. This includes working with the client to understand the poster’s purpose (e.g., for promotional, educational, or event purposes) and incorporating the client's branding elements (logos, slogans, colors, etc.).
   • Content Development: The contractor will integrate content provided by the client into the poster design. This includes editing or formatting any text or images, ensuring that the poster conveys the desired message clearly and effectively.
   • Poster Draft and Approval: The contractor will provide a draft design to the client for review. The client will have the opportunity to suggest revisions or approve the design. The final design must meet the client's approval before moving forward.
   • Printing of Posters: Upon approval of the design, the contractor will proceed with printing the posters. The client may specify preferred paper quality, size, and finish (e.g., matte, glossy). The contractor is responsible for ensuring that the printing quality is high and that the posters meet the client’s expectations in terms of clarity, color fidelity, and durability.
   • Packaging: The contractor will carefully package the printed posters to prevent any damage during transit. The packaging must be secure, and each poster should be labeled or organized for easy distribution.
   • Distribution and Delivery: The contractor(s) will be responsible for delivering the 1000 posters to the designated location(s). If distribution to various locations is required, the contractor will coordinate and ensure timely delivery.

2. Timeline and Deadlines:

   • Design Phase (1 Week): The contractor will create initial poster drafts and submit them for client review within one week. If revisions are required, these will be incorporated within the following days.
   • Printing Phase (2 Weeks): Upon final design approval, the contractor will initiate the printing phase, which is expected to take approximately two weeks. This timeframe accounts for printing setup, quality checks, and bulk production.
   • Delivery Phase (1 Week): Once printed, the contractor will arrange for packaging and delivery. The delivery process should be completed within one week, and the client will receive the posters at the specified location(s).

3. Payment Terms:

   • 30% Advance Payment: The client will pay an advance of 30% of the total budget upon signing the contract. This payment will cover the initial design and preparation costs.
   • 40% Upon Design Approval: After the client approves the final design, the contractor will receive 40% of the contract value to begin the printing phase.
   • 30% Upon Delivery: The final 30% payment will be due once the 1000 posters are delivered and the client confirms that the order meets the agreed specifications and quality standards.

4. Responsibilities of the Client:

   • Providing Content and Specifications: The client will supply the contractor with the necessary content, images, branding guidelines, and any other specifications for the poster design.
   • Approving Designs: The client will review and approve the initial design drafts and provide feedback within the specified time.
   • Payment: The client will make timely payments as per the agreed payment schedule.

5. Quality Assurance and Standards:

   • Design Quality: The contractor is responsible for ensuring that the poster design is visually appealing, clear, and meets the specifications provided by the client. The design must align with the brand identity and messaging.
   • Print Quality: The contractor will ensure that the printed posters are of high quality, with vibrant colors and no printing defects. Paper quality must be durable enough for handling and long-term use.
   • Packaging: The contractor will use appropriate materials to package the posters to avoid any damage during transport. Packaging must be neat, professional, and organized.

6. Revisions and Modifications:

   • Design Modifications: The client may request changes to the design after receiving the first draft. The contractor will make the necessary revisions, and these should be completed promptly. If additional changes are requested after final approval, the client will bear the cost of those changes, which may affect the budget and timeline.
   • Quality Adjustments: If the client identifies quality issues upon receiving the posters (e.g., print defects, incorrect sizes), the contractor will make necessary corrections at no extra charge, provided the issues are related to the contractor’s mistakes or oversight.

7. Termination Clause:

   • By the Client: The client may terminate the contract at any stage with a 15-day written notice. If the contract is terminated before design approval, the contractor will refund any advance payments made by the client. If the contract is terminated after design approval, the client will be liable for payment for the work completed up to the termination date.
   • By the Contractor: The contractor may terminate the contract in case of non-payment or failure of the client to meet deadlines (e.g., delayed content delivery). The contractor must notify the client in writing and allow for corrective action before proceeding with termination.

8. Confidentiality Clause:

• The contractor agrees to keep all client information confidential, including design concepts, logos, and any proprietary information related to the client’s business or campaign. The contractor will not use the client’s designs or materials for any other purpose without prior consent.