Parties Involved:

• Client: The organization or institution offering free industrial training courses and requiring a contractor to conduct exams for evaluating trainees' progress and skills.
• Contractor(s): The individual(s) or company hired to organize, manage, and conduct the exams for the industrial training courses across various locations or online platforms.

Budget:

₹30,000 per assignment for each training course exam conducted.

Scope of Work:

This contract involves the organization and execution of exams for individuals enrolled in free industrial training courses. The contractor(s) will be responsible for managing the entire exam process, from logistics and communication to conducting and evaluating the exams. The goal is to assess the trainees' knowledge, skills, and competencies learned during their training.

1. Services Provided: The contractor will deliver a range of services that include:

   • Exam Planning & Scheduling: Working closely with the client to define the exam schedule, including the date, time, and location (if physical) or platform (if online). The contractor will manage all pre-exam communication with trainees.
   • Candidate Registration & Communication: The contractor will handle the registration of candidates, provide them with exam instructions, venue details (or platform links), and ensure they understand the exam rules.
   • Venue Setup (for offline exams): If the exam is to be conducted in a physical location, the contractor will ensure that the venue is well-organized and equipped with the necessary materials such as exam papers, answer sheets, computers (if required), and appropriate seating arrangements.
   • Staffing (for offline exams): The contractor will hire qualified invigilators and other exam staff to oversee the process, ensuring the integrity and fairness of the exam.
   • Online Exam Management: If the exam is conducted online, the contractor will ensure the platform functions smoothly, handle the technical setup, and provide any necessary technical support to the candidates.
   • Exam Execution & Monitoring: The contractor will ensure that the exams are conducted as per the specified guidelines and within the defined time frame. They will monitor the process to prevent malpractices.
   • Evaluation & Reporting: After the exam, the contractor will evaluate the results, prepare reports, and submit them to the client. This may include a breakdown of candidate performance and any recommendations for future training.
   • Compliance & Security: The contractor will ensure that the exam process complies with industry standards, training requirements, and any legal regulations regarding the conduct of exams. They will implement security measures to protect exam content and candidate data.

2. Timeline and Deadlines:

   • 2 Weeks Prior to Exam: Finalize candidate registration, confirm exam logistics, and ensure all exam materials (questions, answer sheets, etc.) are ready.
   • 1 Week Before Exam: Conduct a final check to confirm all preparations, including venue arrangements (if offline), staffing, and technical setup (for online exams).
   • Exam Day(s): Conduct the exam according to the defined schedule, ensuring everything runs smoothly and candidates are properly monitored.
   • 1 Week After Exam: Evaluate the results, compile reports, and submit the evaluation to the client.

3. Payment Terms:

   • 30% Advance Payment: To be paid at the time of signing the contract. This payment will cover the costs associated with preparation, including logistics, registration, and communication.
   • 50% After the Exam is Conducted: Upon successful completion of the exam, including the full execution of the exam process, venue setup, staffing, and handling of candidates.
   • 20% Final Payment: After the results are evaluated and the final report is submitted to the client, indicating the successful completion of the contract.

4. Responsibilities of the Client:

   • The client will provide the exam content, including the syllabus, exam questions, and evaluation criteria, and ensure that these are delivered to the contractor ahead of time.
   • The client will define the scope of the industrial training exam, the number of candidates, and any special needs or accommodations required for trainees.
   • The client is responsible for reviewing the evaluation report submitted by the contractor and providing feedback on the results.

5. Quality Assurance and Standards:

   • The contractor will ensure that all exams are conducted in line with security protocols to prevent cheating or the unauthorized dissemination of exam materials.
   • The contractor will ensure that all procedures comply with the industry standards for conducting exams, including any specific guidelines set by the client for the industrial training sector.
   • Data Protection: The contractor will ensure the confidentiality and protection of all candidate data, including personal information and exam results, in compliance with data protection laws.

6. Revisions and Modifications:

   • The client may request adjustments to the exam schedule or logistics before the exam date. The contractor will accommodate such changes as far as reasonably possible.
   • If the number of candidates changes or additional requirements arise, the contractor will discuss any potential adjustments to the cost or logistics in writing with the client.

7. Termination Clause:
   Either party may terminate the contract with a 15-day written notice.

   • If the contract is terminated by the client after the work has started, the contractor will be entitled to payment for all work done up until the termination date, including scheduling, logistics, and exam material preparation.
   • If the contractor fails to meet the agreed-upon standards or deadlines, the client has the right to terminate the contract without further payment, except for completed work.

8. Confidentiality Clause:

• The contractor agrees to maintain strict confidentiality regarding all exam-related materials, including questions, candidate information, and results.
• The contractor will ensure that all staff involved in the exam process sign a non-disclosure agreement (NDA) to protect the integrity of the exam.