Parties Involved:

• Client: The organization or educational body requiring job exams to be conducted across various states, including government agencies, recruitment bodies, or private companies.
• Contractor(s): The individual or entity hired to organize and conduct the exams, ensuring all logistics, compliance, and administration are handled effectively.

Budget:

₹20,000 per assignment for each exam conducted.

Scope of Work:

The contractor will be responsible for managing the entire exam process for job recruitment, which includes organizing, administering, and supervising the exams across multiple states. The contractor’s role ensures that the process is streamlined, fair, transparent, and compliant with legal and regulatory standards.

1. Services Provided: The contractor will provide a comprehensive range of services, including:

   • Exam Planning & Scheduling: Coordinating with the client to define the exam schedule, ensuring that the date, time, and venue are well-organized and communicated to candidates.
   • Candidate Registration & Communication: Handling the registration of candidates, distributing information regarding exam dates, instructions, and venue details to ensure smooth participation.
   • Venue Management: Ensuring that exam venues are adequately prepared with all the necessary resources, such as seating arrangements, exam papers, electronic devices (if required), and security measures.
   • Exam Paper Management: Ensuring the confidentiality of exam papers by arranging secure transportation and storage, maintaining the integrity of the examination process.
   • Staffing: Hiring and deploying qualified invigilators and exam staff. This includes training the staff on exam procedures, rules, and ensuring they adhere to confidentiality and security protocols.
   • Exam Execution: Conducting the exams on the designated date(s), ensuring that the rules are strictly followed, and any technical issues (for online exams) are promptly addressed.
   • Results Compilation & Reporting: Collecting the answer sheets (for offline exams) or evaluating results (for online exams), preparing reports, and submitting them to the client.
   • Compliance with Legal and Regulatory Standards: Ensuring that the exam complies with all local, state, and national laws and industry standards, including data protection and fairness principles.

2. Timeline and Deadlines:

   • 2 Weeks Prior to Exam: Coordination with the client to finalize the candidate lists, exam locations, and detailed schedules. Confirming all logistics and staff recruitment.
   • 1 Week Before Exam: Final preparations including printing of exam papers, training of invigilators, and ensuring all equipment and venues are ready.
   • Exam Day(s): Ensuring all processes run smoothly, including the supervision of candidates, invigilators, and adherence to exam rules.
   • 1 Week After Exam: Evaluating results, preparing reports, and submitting the results to the client. Addressing any candidate concerns or disputes as necessary.

3. Payment Terms:

   • 30% Advance Payment: To be paid upon signing of the contract to cover initial preparations, including scheduling, venue arrangements, and communication.
   • 50% After the Exam is Conducted: Upon successful completion of the exam, including conducting the examination and completing all administrative tasks.
   • 20% Final Payment: To be paid after the results are compiled, submitted to the client, and any post-exam processes, such as candidate feedback or queries, are resolved.

4. Responsibilities of the Client:

   • The client will provide exam content, including the syllabus, question papers, and evaluation criteria, and ensure that they are delivered to the contractor ahead of time.
   • The client will define the scope and specific requirements of the job exam, including the number of candidates, special accommodations (if any), and other preferences.
   • The client will handle the final evaluation of the results based on the compiled exam data provided by the contractor.

5. Quality Assurance and Standards:

   • The contractor must ensure security in handling exam materials, including preventing any leaks, cheating, or malpractices during the exam.
   • All exam processes must adhere to national and state standards for recruitment exams, including proper invigilation, fairness, transparency, and accessibility for candidates.
   • The contractor must ensure that all candidate data is securely managed, compliant with data protection regulations, and kept confidential.

6. Revisions and Modifications:

   • The client may request minor adjustments to the exam schedule or procedures before the final exam day. The contractor agrees to make reasonable adjustments, subject to additional costs if necessary.
   • Any changes to the number of candidates, locations, or other logistical elements after the contract is signed may incur additional charges, which will be agreed upon before execution.

7. Termination Clause:
   Either party may terminate the contract with a 15-day written notice.

   • If the contract is terminated by the client after the preparation has begun, the contractor will be compensated for all expenses incurred up to the termination date.
   • If the contractor defaults on the agreement or fails to meet performance standards, the client has the right to terminate the contract without further compensation, but the contractor will still be entitled to payment for any completed work or arrangements already made.

8. Confidentiality Clause:

• The contractor is required to maintain the confidentiality of all exam-related materials, including question papers, candidate information, and results.
• All staff involved in the exam process, including invigilators, must sign a non-disclosure agreement (NDA) to ensure the confidentiality of the process.